Introduction

Your privacy is important.

This statement outlines how the School uses and manages personal information provided to, or collected by it. The School may, from time to time, review and update this Privacy Policy to take account of new laws, technology, changes to the Schools' operations and practices and to ensure it remains appropriate to the changing school environment.

 Sponsor[1]

The Chief Financial Officer is the sponsor of this policy.

What kind of personal information does the School collect and how does the School collect it?

The type of information the School collects and holds includes (but is not limited to) personal information, including sensitive information, about:

 Personal Information you provide: The School will generally collect personal information held about an individual by way of forms completed by Parents or students, face-to-face meetings and interviews, and telephone calls. On occasions people other than Parents and students provide personal information.

 Personal Information provided by other people: In some circumstances the School may be provided with personal information about an individual from a third party, for example a report provided by a medical professional or a reference from another school.

 Exception in relation to employee records: Under the Privacy Act the National Privacy Principles do not apply to an employee record. As a result, this Privacy Policy does not apply to the School's treatment of an employee record, where the treatment is directly related to a current or former employment relationship between the School and employee.

How will the School use the personal information you provide?

Students and Parents: In relation to personal information of students and Parents, the School's primary purpose of collection is to enable the School to provide schooling for the student. This includes satisfying both the needs of Parents and the needs of the student throughout the whole period they are enrolled at the School.

The purposes for which the School uses personal information of students and Parents include:

 In some cases where the School requests personal information about a student or Parent, if the information requested is not obtained, the School may not be able to enrol or continue the enrolment of the student or may need to restrict their activities.

 Job applicants, staff members and contractors: In relation to personal information of job applicants, staff members and contractors, the School's primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be.

 The purposes for which the School uses personal information of job applicants, staff members and contractors include:

 Volunteers: The School also obtains personal information about volunteers who assist the School in its functions or conduct associated activities, such as the Old Boys’ association, to enable the School and the volunteers to work together.

 Marketing and fundraising: The School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring that the School continues to be a quality learning environment in which the School community thrives. Personal information held by the School may be disclosed to an organisation that assists in the School's fundraising, for example, the School's Development Board, Parents’ & Friends’ Association or Old Boys’ Association.

 Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.

 Who might the School disclose personal information to?

The School may disclose personal information, including sensitive information, held about an individual to:

 Sending information overseas: The School will not send personal information about an individual outside Australia without:

How does the School treat sensitive information?

In referring to 'sensitive information', the School means: information relating to a person's racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record, that is also personal information, family and/or marital circumstances, and health information about an individual.

 Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless you agree otherwise, or the use or disclosure of the sensitive information is allowed by law.

Management and security of personal information

The School's staff are required to respect the confidentiality of personal information and the privacy of individuals.

 The School has in place steps to protect the personal information the School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerised records.

Updating personal information

The School endeavours to ensure that the personal information it holds is accurate, complete and up-to- date. A person may seek to update their personal information held by the School by contacting the Administration Office at any time.

 The National Privacy Principles require that personal information is not stored longer than necessary.

 You have the right to check what personal information the School holds about you

Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which is held about them and to advise of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally have access to their personal information through their Parents, but older students may seek access themselves.

 To make a request to access any information the School holds about you or your child, please contact the Headmaster in writing.

 The School may require you to verify your identity and specify what information you require. The School may charge a fee to cover the cost of verifying your application and locating, retrieving, reviewing and copying any material requested. If the information sought is extensive, the School will advise the likely cost in advance

Consent and rights of access to the personal information of students

The School respects every Parent's right to make decisions concerning their child's education.

 Generally, the School will refer any requests for consent and notices in relation to the personal information of a student to the respective student’s Parents. The School will treat consent given by Parents as consent given on behalf of the student, and notice to Parents will act as notice given to the student.

 Parents may seek access to personal information held by the School about them or their child by contacting the Headmaster. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School's duty of care.

 The School may, at its discretion, on the request of a student grant access to information held by the School about them, or allow a student to give or withhold consent to the use of their personal information, independently of their Parents. This would normally be done only when the maturity and/or the individual personal circumstances so warranted.

Enquiries

If you would like further information about the way the School manages the personal information it holds, please contact the Chief Financial Officer.

 Review

This policy is to be reviewed annually with the next scheduled review in October.

[1] The term “sponsor” is used with the intent of identifying positions to assist in developing and amending respective policies. It is not intended to imply any other legal responsibility.